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  • 6 Essential Hotel Renovation Tips 2022

    Travel is back and expected to be larger than ever this summer. While this wave of travel will most likely continue through the year and beyond, the race to renovate hotels is on. At this time hoteliers and hotel brands are considering whether they should invest in hotel renovations and PIP fulfillments sooner rather than later. Our advice? Get started ASAP. It’s no secret that the faster you get started on a hotel renovation the faster it will be completed. Although, there are reasons why hoteliers may be hesitant to start the process. For example, some may not be sure where or how to start. But don’t worry, if you haven’t begun the renovation process it’s not too late and you don’t have to be an expert in construction or hotel renovations to have your hotel PIPs successfully fulfilled and your hotels renovated. To help you get started we’ve put together a list of essential tips for hotel renovations and hotel PIP fulfillments to assist hoteliers like yourself. Follow along with the hotel renovation tips below to gain insight into how to navigate your own project and understand the nuances of Property Improvement Plans and hotel renovations. Our 6 Best Hotel Renovation Tips: Hotel Renovation Tip 1: Choose the right contractor Choosing the right contractor is one of our most essential tips for hotel renovations. When choosing a hotel renovation contractor, make sure they have experience working on hotels and that their crews are guest-sensitive. Experience in the niche field of hotel remodeling is vital to the success of the project. An experienced hotel renovator will understand the uniqueness of the project as well as be able to value-engineer it better than most. For example, Amerail Systems has been remodeling hotels since 1985. We’re experts in renovating fully operative hotels so they can maintain their bottom lines, increase RevPAR & overall guest satisfaction. Our crews keep a clean worksite and always put your guest first. Here are some questions to ask yourself when choosing your hotel contractor: Are the experienced in hospitality renovations and repairs? Can they provide Value-Engineered solutions? Are they experts in Design-Build? Have they worked with your hotel brand? Do their services fit your needs? Do they have Guest friendly construction crews? How long have they been in business? Bonus question: Are they active on social media? Why does being active on social media matter? A renovation company that stays active on social media can shine a light on your property gaining you more organic outreach, and visibility while creating buzz around your property. Hotel Renovation Tip 2: Communication is Key Our second tip for hotel renovations is to be transparent and communicate with all parties involved in your project to ensure a smoother hotel renovation. Communication includes your guests, your contracting team, and any other stakeholders. Make sure to inform your contractors of any important details such as EIFS damage, timeline restraints, deadlines, or anything else that may impact the renovation process. Your contractor should also be just as communicative. At Amerail Systems our goal is not only to provide you with breathtaking results but also to maintain a longstanding relationship through transparency and communication. Probably the most important of your stakeholders are your guests. Communicate with your guests to ensure that their stays are not severely impacted by your hotel renovations. Being transparent about your renovations will prevent guests from being surprised when they arrive for their stay. If complaints do occur, communicate with your staff on how to navigate them in the best way possible. Keep an exciting air around the renovations when informing your guests about them. Show them renderings of how the hotel will look in the future and emphasize how the renovations will improve their stays. Here are some ways to communicate your renovations to guests: Emails to incoming guests informing them of the renovations. Need help writing one? Check out our template here. Use signage in common areas and the entrance informing guests about renovations and previews (renderings) of what’s coming. Post about your renovations on social media before, during, and after. Hotel Renovation Tip 3: Keep up with Current Design Trends Changes in design trends happen regularly, our third essential tip for hotel renovations is to stay up to date with these changes so you can have an idea of what to expect in your PIP or so you know what your guests may be expecting from your hotel design during their stay. To get an idea of what might pop up on your PIP, keep in mind that design trends for hotels typically reflect what’s trending in the world around us. Keep in mind who you’re designing for (what generations are traveling most now and what appeals to them?). In the last few years, we’ve seen a shift in hotel design to include a more modern exterior that incorporates natural materials and cooler/neutral colors. While on the interior we have seen biophilic elements, new sustainability standards, and now more modular and multi-functional designs. These trends stemmed from society’s focus on health, the environment, and the need to attract a new group of travelers (Millennials & Gen-Z). Here are some trends to keep in mind: Advanced Lighting - Customizable LED Dynamic Building Shapes & Unique Architectural Features Sustainability Improved Technology - Smart rooms Textural Diversity Functionality / Modular design (Making the most of spaces.) Accessibility Local Culture & Inclusion Unique Elements / FF&E - If your PIP allows for any customization to design or unique elements be sure to have these planned ahead of time so that your designs can be approved as soon as possible. Pro Tip: Hiring a contractor experienced in this type of work will allow for a more streamlined renovation. Here's a look at an example of textural diversity in design: Hotel Renovation Tip 4: Take Lots of Pictures & Promote your Renovation In this hotel renovation tip, we simply want to remind you to always take photos of your hotel throughout the entirety of your remodel. Before, during, and after images will allow your guests to follow along and see the results of your renovation clearly. Having enough photos will allow you to promote your hotel via social media and any other means you’re comfortable with. Your audience will love to see the progress of your hotel's renovations which will get them excited to stay with you in the future. At Amerail Systems, we continuously take photos of your hotels renovation progress and will share them to our social media platforms to raise awareness for your newly renovated property. Hotel Renovation Tip 5: Be Prepared for Issues & Unexpected Costs One of the most unexpected costs/time constraints of a renovation is water damage to the EIFS of a hotel. When Amerail is on the job and comes across water damage we notify ownership immediately and will repair the damage at a time and material rate so we can continue on the renovation. To check for water damage, look for: Bulges in the EIFS Cracks on or around window and door caulking joints Soft wood near windows/doors Discolored or soft areas Hotel Renovation Tip 6: Get Started ASAP & Know your Timeline One of the most underrated facts of a PIP is knowing that it will take longer than you think. On average, a PIP fulfillment from initial sale to completion can take 7-13 months. A lot of the time frame depends on permitting, the design approval process, and weather. When you receive your PIP, immediately research contractors who can help you fulfill it as efficiently as possible. Choosing an experienced hospitality contractor will make your PIP fulfillment process less stressful and you will usually experience a higher ROI. The sooner you get started on your hotel renovations, the sooner you can reap the rewards. Once a contract is signed, a hotel renovation can take anywhere from 7-13+ months. Here's a look at the timeline of your renovation after a contract is signed: The steps that come before a contract is signed can take 7-12+ months. Here's a look at the timeline of your renovation before a contract is signed: The timeline of your hotel renovation depends on many variables such as the time it takes for designs to be approved, for permits to be received, etc. but if you begin the process sooner rather than later, you should be able to achieve a faster turnaround. You can read more about your hotel renovation timeline here. Contact Us today to get started! Bonus Hotel Renovation Tip! What's one of the most important places to focus on during your renovation? Find out by subscribing to our newsletter! Subscribe Here Congratulations, you're now better prepared for your future or current hotel renovations! Did you enjoy our hotel renovation tips? Find us on social media & let us know! Want to receive a bonus tip along with our exclusive downloadable guide for this topic? Subscribe to our hotel renovation newsletter below! Subscribe Here When you subscribe you’ll be an honorary member of the A-team here at Amerail Systems! You’ll receive exclusive guides & content, first views of our hotel renovation blogs, and be able to participate in choosing topics we discuss and cover in our guides.

  • Overcoming Hotel Renovation Issues

    Managing the problems that can arise in a Hotel Renovation PIPs and hotel renovations are cyclical in the hospitality industry. PIPs are meant to encourage hotel owners to keep up with trends and stay competitive. Independent renovations to hotels may also happen from time to time if a hotel owner has decided to rebrand or if they want to improve the look of their property to, again, stay competitive. While these renovations are (and should be) a fun and exciting time they can also be stressful. Instead of a kitchen, bathroom, or even home remodel, we’re talking about some 50 to 300 or more guest room properties. You can imagine why this may be daunting for hotel owners. Being prepared is the best way to reduce hotel renovation stress and achieve a better hotel renovation result. At Amerail Systems, we believe in preparing hotel owners and management for their hotels' renovations so they can look forward to their new and improved property. That’s why we’ve put together hotel renovation guides that will help hotel owners prepare for their property’s renovations. In this guide, we will focus on the issues/problems that can arise in a hotel renovation, and how to manage them. While it is impossible to predict the exact issues that will arise in each individual hotel renovation project, it is possible to give hoteliers an idea of what issues may arise and how they can be managed. It's important to note that most renovations occur with minimal issues and that this list is to help you be prepared for any that do arise. Subscribe to our Hotel Renovation Newsletter to download our complete guide for Overcoming Hotel Renovation Issues or continue reading. Subscribe Here Issues Before the Hotel Renovation Should you Renovate or Reflag? If you receive a PIP you may wonder if it would be best to continue with the required renovations or if you should consider reflagging your hotel. Reflagging your hotel would still typically require renovations to bring your current property to the new brand's standards but sometimes these renovations can be less than the current brand's PIP. When considering the switch it’s important to know if the investment in a rebrand will outweigh the benefits of a PIP renovation and staying within your existing brand or flag. Obtaining As-Builts As-builts are the architectural plans for your property. These plans are vital for your renovation team to provide you with accurate construction and transformation plans. What to look for: Exterior elevations, floor layout, Architectural & structural plans. You could have physical or digital copies of these plans sometimes depending on when your property was built. Amerail WOWs: As a service to ownership, Amerail Systems can scan existing physical plans and provide an electronic version for your convenience. How to find them: Typically you can find as-builts with existing ownership, the local building department, the Chief Engineer, or with the General Managers. How to send them/best way to send them: The best way to send digital as-builts is via email or drop-box if the file is too large. Physical copies can be sent by mail for us to scan. Design Approval Once your hotel renovation company has your as-builts and the PIP requirements or requests for the new design they will be able to provide you with a draft of your new hotel renovations for you to provide to your brand for approval. This process can take anywhere from 3-4 months depending on approval from the hotel owner and then approval from the brand as well. Obtaining approval is dependent upon if your design fulfills the necessary requirements in your PIP. Sometimes things like materials and colors can be negotiated which can cause delays in the renovation process if you’re waiting on a yes or no for a certain design, material, or color changes. Scheduling/Construction Constraints Typically, your hotel renovation company should coordinate with hotel management on a schedule that fits your hotel and its guests best. Issues that could come up when determining your schedule for renovations include things like events taking place in your hotel, sold-out nights, seasonal weather, etc. The best way to handle these issues is to start planning as soon as possible and choose the right contractor. Hotel renovation companies like Amerail Systems which specialize in hospitality renovations will work with you to come up with a plan that takes your guests and their satisfaction into consideration. At Amerail Systems we recommend getting started early on your hotel renovation to help prepare for issues that can arise during the hotel renovation process. To learn more about the timeline of a renovation check out our last article here. Finding EIFS Damage One of the most common unexpected costs and time set-backs of a hotel renovation is water damage to the EIFS. Water damage to the EIFS is usually caused by leaking windows that allow water to infiltrate the EIFS & damage the substrate. To be best prepared for your hotel renovation, check for damage to the EIFS and inform your contractor as soon as possible. Here are some signs of damage to your EIFS: Bulges in the EIFS Cracks on or around window and door caulking joints Soft wood near windows/doors Discolored or soft areas Click through to see examples of damaged EIFS: Amerail WOWs: When we come across damage to the EIFS we notify ownership immediately and will repair the damage at a time and material rate so we can continue providing you with a top tier hotel renovation. Permits Obtaining permits is one of the most time consuming parts in a pre-hotel renovation process. Depending on location and which municipality the property is located in, the permit process could take 30-90 days. Our advice on this issue is to get started on your renovation early so you can avoid time set backs due to gathering permits. Permits are obtained after submitting signed off construction drawings which can only be completed after a signed contract and deposit has been received and after designs & drawings have been approved. Issues During a Hotel Renovation Weather Conditions Weather plays a vital part in the scheduling and executing of exterior hotel renovations. Hotel renovations are usually scheduled for times of the year where the weather is best. This is because it makes the process a lot smoother. Exceptions can be made if the hotel owner is willing to pay for tenting and heating. Remember to plan when your renovation will take place according to your locations weather. Consider if your location has extreme weather seasons and make sure to avoid renovations during that time. There are necessary temperatures and conditions to renovate in and if your hotel resides in a warmer climate you can choose almost any time of the year to renovate. While in the cooler climates, we suggest beginning your hotel renovations in the Spring. Sometimes exceptions can be made if hotel owners or managers want to purchase tenting and heating. But this does not mean that you can't get the process started early! The steps leading up to the actual renovation can take 7-12 months, the sooner this part is completed, the sooner renovations can begin when the weather permits it. Supply Chain Problems Because of the pandemic, the hotel industry has seen and increase in supply chain issues and inflation. According to an analysis by the Associated General Contractors of America, construction material costs increased by about 20% in 2021. At Amerail Systems we've experienced 4-6 weeks in additional time to receive some building and FF&E products (about a 25% increase). We've also seen a price increase of 10-20% for these products. While these issues may be caused by bigger external problems the whole world is facing, you can alleviate the stress of them by planning for extra time in your renovation. Working with a hotel industry experienced contractor can also help as they are most familiar with brand approved materials and products. Amerail WOWs: At Amerail Systems we will utilize our value-engineering skillset to provide hotel owners with cost saving solutions without sacrificing quality. Guest Satisfaction With any hotel renovation the goal is to improve the guest experience and increase the value of the hotel. So it's no surprise that keeping guests satisfied while undergoing a renovation to your hotel property is one of the most important things to consider. Noise and debris can be off-putting to travelers but there are ways to make sure these won't be an issue or at least as big of an issue. For this issue, communication & transparency is key. Inform your upcoming guests about the renovations and highlight how the remodel will improve their experience in any future stays. If applicable, make sure to emphasize that you are working with an experienced, guest friendly contracting company and that plans have been arranged so guests are not disturbed. Include images of renderings depicting how your property will look after the renovations to drum up excitement. Signage in your common areas and entrance way will also help you inform your guests about the renovation as well as give you a chance to promote your hotels future look with renderings. Overcoming Hotel Renovation Issues Congratulations on finishing this article! You're now better prepared to overcome potential issues in your hotel renovation. Remember to contact Amerail Systems for your hotel renovation & repair needs. If you found this article helpful, share it with others!

  • Timeline of a Hotel Renovation: Graphics

    Now that you've read "Timeline of a Hotel Renovation", you can download our quick and easy renovation timeline graphics pictured below to reference when you need them! Your Download Includes:

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  • Sub Contractor Application | Contact | Amerail Systems

    JOIN THE A-Team! SUB-CONTRACTOR APPLICATION We're always looking for new talent. If you're interested in joining our team as a sub-contractor please fill out the form below. If you're interested in a different position please see our general application form here . Apply to Amerail Systems SUB-CONTRACTOR APPLICATION Full Name Email Company Phone Number of Years Experience Website Trade Willing to Travel? arrow&v Tell us a little about yourself Submit Application Thanks for submitting! Out of gallery

  • 2021 Hotel Renovations Review | Amerail Systems

    2021 End of Year Review This year in review is a celebration of those who have and will make our future even brighter here at Amerail Systems. In the presentation below you’ll be WOW’d not only by our completed projects but also by those who make completing those projects a breeze. Download our 2021 End of Year Review

  • Leave a Review | Amerail Systems

    Review Amerail Systems Full Name Email Business Name Position Phone We always appreciate reviews on your company letterhead, upload them here or fill in the form below! Upload File Upload supported file (Max 15MB) How was your experience with Amerail Systems? Would you recommend us to another property in need of renovation? Yes No How can we improve? Do we have your permission to use this review for marketing efforts? Yes No Submit Review Thanks for submitting!

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